Requirements for Promotion

Requirements for Promotion to Professorship

Table (A/1) Scientific Specialties Points

• Required Points: 59

Table (2) Activities and Community Service Points

• Required Points: 31

1. Research Requirements

• Number of Papers for Promotion: Five papers are required.
  • Three must be original research papers (researcher as first author and indexed in Scopus Preview).
  • Two must be supplementary papers (classified within the second or third category).
• One paper can be accepted for publication during the promotion application process.
• One paper may be derived from a graduate student’s research, with appropriate administrative orders attached.
• Case report papers are not accepted.
• Copies of initial correspondence with journals, including proof of acceptance, must be provided.
• Research must be indexed in Scopus and documented accordingly.
• Letter of support from the Associate Dean for Academic Affairs confirming research plan inclusion.
• Translation Requirements:
  • All papers submitted must be translated into Arabic and attached in the promotion form.
  • Journal titles must also be translated into Arabic.
• Publication Information: Include volume, issue, publication year, and proof of publication date.
• Journal Affiliation: State issuing institution, country, ISSN, CiteScore, acceptance, and publication dates.
• Two copies of each research paper must be provided.

2. Performance Evaluation

• Service Years: Six years of actual service with five years on the minimum duration. No gaps in performance evaluations are allowed.

3. Certificates

• Bachelor's Degree: Arabic version (two copies).
• Master’s Degree: University order and first page of thesis (Arabic and English) (two copies).
• Ph.D. Degree: University order and first page of dissertation (Arabic and English) (two copies).
• Board Certification: Administrative order (two copies).
• Other Certificates: If available, include administrative orders.

4. Previous Academic Orders

• Copies of orders for previous academic ranks (Assistant Lecturer, Lecturer, Assistant Professor) (two copies).

5. Previous Promotion Research

• One copy of previous promotion research with title translated into Arabic (included in promotion form).

6. CV Form

• Two copies of the updated CV form.

7. Completion of the Promotion Form

• Fill in all required details in the promotion form.

8. Scopus Preview Page

• Researcher’s papers must be included in the Scopus profile and documented for that year.

9. Google Scholar Page

• Include the date, university name, volume, issue, and year for each paper.

10. ResearchGate Page

• Include the university logo, faculty name, university, college, and department.

11. Teaching Contributions

• Official branch letterhead signed and dated by the Head of Branch and College Dean.

12. Department Scientific Committee

• A letter from the branch’s scientific committee confirming submitted work is research, not merely articles.

13. Formal Request

• A written request to the Dean through the Head of Branch, including the recommendation date.

14. Formation of Scientific Committee

• Form a scientific committee via an administrative order through the Head of Branch and complete the committee meeting form and the attached research trajectory form.

15. Plagiarism Review Committee Formation

• Form a plagiarism review committee via an administrative order through the Head of Branch to conduct electronic and manual plagiarism checks and submit a report.

16. Head of Department Recommendation

• Within a week after plagiarism review, the Head of Department recommends the promotion, noting the date of forwarding to the Dean.

17. CD Copy

• Provide a CD containing the required documents.

Requirements for Promotion to Assistant Professor

Table (A/1) Scientific Specialties Points

• Required Points: 52

Table (2) Activities and Community Service Points

• Required Points: 28

1. Research Requirements

• Number of Papers for Promotion: Three papers are required.
• One paper must be an individual paper (or a joint paper where the applicant is the first author and indexed in Scopus Preview, not derived from students under the applicant's supervision).
• One paper can be accepted for publication during the promotion application process.
• One paper may be derived from a graduate student’s research, with the relevant administrative orders attached for supervision and examination.
• Case report papers are not accepted for promotion.
• Copies of initial correspondence with journals, including proof of acceptance, must be provided (acceptance date must match the date listed on the manuscript).
• Research must be indexed in Scopus and documented accordingly.
• Letter of support from the Associate Dean for Academic Affairs confirming that the research is part of the research plan, with all research details and year.
• Translation Requirements:
  • Papers submitted for the current promotion must be translated into Arabic and attached in the promotion form.
  • Journal titles must also be translated into Arabic.
• Publication Information: Include volume, issue, publication year, and proof of publication date.
• Journal Affiliation: State issuing institution, country (in both Arabic and English), and include ISSN, CiteScore, acceptance, and publication dates in the promotion form.
• Copies of Research Papers: Provide two copies for papers indexed in Scopus Preview, and four copies if papers are classified in the second or third category (published in international journals without CiteScore or Arabic/Iraqi academic journals).

2. Certificates

• Bachelor's Degree: Arabic version (two copies).
• Master’s Degree: University order and first page of thesis (in both Arabic and English) (two copies).
• Ph.D. Degree: University order and first page of dissertation (in both Arabic and English) (two copies).
• Board Certification: Administrative order (two copies).
• Other Certificates: Include if available (administrative orders).

3. Previous Promotion Research

• One copy of previous promotion research, with title translated into Arabic (included in the promotion form).

4. CV Form

• Two copies of the updated CV form.

5. Completion of the Promotion Form

• Fill in all required details in the promotion form.

6. Scopus Preview Page

• Researcher’s papers must be included in the Scopus profile and documented for that year.

7. Google Scholar Page

• Include the date, university name, volume, issue, and year for each paper.

8. ResearchGate Page

• Include the university logo, faculty name, university, college, and department.

9. Teaching Contributions

• Official branch letterhead signed and dated by the Head of Branch and College Dean.

10. Department Scientific Committee

• A letter from the branch’s scientific committee confirming that the submitted work is research, not merely articles.

11. Formal Request

• A written request to the Dean through the Head of Branch, including the recommendation date.

12. Formation of Scientific Committee

• Form a scientific committee via an administrative order through the Head of Branch and complete the committee meeting form and attached research trajectory form (the general specialization must match the bachelor’s degree, and the specific specialization must match the Ph.D. or equivalent).

13. Plagiarism Review Committee Formation

• Form a plagiarism review committee via an administrative order through the Head of Branch to conduct electronic and manual plagiarism checks, and submit a report (attach copies of the report, including percentage of plagiarism from online sources).

14. Head of Department Recommendation

• Within a week after plagiarism review, the Head of Department recommends the promotion, noting the date of forwarding to the Dean via the Academic Promotions Unit (the promotion process should not be less than two weeks nor exceed three weeks between application submission and department head recommendation).

15. CD Copy

• Provide a CD containing the required documents.

Requirements for Promotion to Lecturer

Table (A/1) Scientific Specialties Points

• Required Points: 46

Table (2) Activities and Community Service Points

• Required Points: 24

1. Research Requirements

• Number of Papers for Promotion: Two papers are required.
• One paper must be an individual paper (or a joint paper where the applicant is the first author and indexed in Scopus Preview).
• One paper can be accepted for publication during the promotion application process.
• One paper may be derived from a graduate student’s research, with the relevant administrative orders attached for supervision and examination.
• Case report papers are not accepted for promotion.
• Copies of initial correspondence with journals, including proof of acceptance, must be provided (acceptance date must match the date listed on the manuscript).
• Research must be documented accordingly.
• Letter of support from the Associate Dean for Academic Affairs confirming that the research is part of the research plan.
• Translation Requirements:
  • Papers submitted for the current promotion must be translated into Arabic and attached in the promotion form.
  • Journal titles must also be translated into Arabic.
• Publication Information: Include volume, issue, publication year, and proof of publication date.
• Journal Affiliation: State issuing institution, country (in both Arabic and English), and include ISSN, CiteScore, acceptance, and publication dates in the promotion form.
• Copies of Research Papers: Provide two copies for papers indexed in Scopus Preview, and four copies if papers are classified in the second or third category (published in international journals without CiteScore or Arabic/Iraqi academic journals).

2. Certificates

• Bachelor's Degree: Arabic version.
• Master’s Degree: University order and first page of thesis (in both Arabic and English).
• Ph.D. Degree: University order and first page of dissertation (in both Arabic and English).

3. CV Form

• One copy of the updated CV form.

4. Completion of the Promotion Form

• Fill in all required details in the promotion form.

5. Scopus Preview Page

• Researcher’s papers must be included in the Scopus profile and documented for that year.

6. Google Scholar Page

• Include the date, university name, volume, issue, and year for each paper.

7. ResearchGate Page

• Include the university logo, faculty name, university, college, and department.

8. Teaching Contributions

• Official branch letterhead signed and dated by the Head of Branch and College Dean.

9. Department Scientific Committee

• A letter from the branch’s scientific committee confirming that the submitted work is research, not merely articles.

10. Formal Request

• A written request to the Dean through the Head of Branch, including the recommendation date.

11. Formation of Scientific Committee

• Form a scientific committee via an administrative order through the Head of Branch and complete the committee meeting form and attached research trajectory form (the general specialization must match the bachelor’s degree, and the specific specialization must match the Ph.D. or equivalent).

12. Plagiarism Review Committee Formation

• Form a plagiarism review committee via an administrative order through the Head of Branch to conduct electronic and manual plagiarism checks, and submit a report (attach copies of the report, including percentage of plagiarism from online sources).

13. Head of Department Recommendation

• Within a week after plagiarism review, the Head of Department recommends the promotion, noting the date of forwarding to the Dean via the Academic Promotions Unit (the promotion process should not be less than two weeks nor exceed three weeks between application submission and department head recommendation).

14. CD Copy

• Provide a CD containing the required documents.

Note

• Graduates of science colleges: The scientific committee and plagiarism checks must be carried out at the college of graduation (the relevant specialization college).

Table (2) for Professorship, Assistant Professor, and Lecturer

• Work Endorsement: Obtain an endorsement of work in the hospital from the Iraqi Ministry of Health (signed by the Director of Al-Tabu City Directorate) and an endorsement letter from the Dean (exclusively for medical specializations).
• Published Research in a Conference:
  • Subject to electronic and manual plagiarism checks, and listed in the scientific committee meeting form.
  • Research must be fully published in the conference proceedings (with attachments).
  • Conference must be a periodic one.
  • Published in the journal affiliated with the conference.
  • Translate the research title into Arabic.
  • Accreditation Form.
• Article or Subject Review:
  • Subject to electronic and manual plagiarism checks, and listed in the scientific committee meeting form.
  • Translate the title into Arabic.
  • Accreditation with documentation in journals.
• Scientific Study Addressing a Societal Issue: Provide an administrative order specifying the beneficiary of the study.
• Research Evaluation:
  • Within Iraq: A letter of endorsement from the branch scientific committee confirming that the research has been evaluated by the promotion applicant, along with attached evaluation letters.
  • Translate the research title into both Arabic and English, including the number and date of the dispatch letter in the record.
  • Outside Iraq:
    • Letter of endorsement from the central scientific committee.
    • Evaluation letters (correspondence).
    • Translate the research title into both Arabic and English, including the number and date of the dispatch letter in the scientific committee record.
• Examination Committees: Attach administrative orders (only one examination committee can be utilized in a single academic year).
• Lecturer in Training Courses: Attach administrative orders (within Continuing Education Unit activities).
• Editorial Board Member: Attach administrative order, and specify if it is within an academic website.
• Include all activities in detail in Table (2).