Central Examination Committee

The examination committee is one of the most important committees formed in colleges and institutes to manage examinations and document the outcomes of the educational process. Its work reflects the extent of organization of administrative work in the educational institution. Its work must be characterized by complete confidentiality, high accuracy and quality of performance. It is the basic criterion for measuring the level of outcomes of the educational process and documenting the fruits of the efforts of its target audience, which are students, and preserving their rights.

Key Axes of Work

  1. The first axis: Circulating examination questions, securing them, and maintaining the confidentiality of their printing, withdrawal, and storage.
  2. Second axis: Circulating grades and fixing them on examination notebooks and basic records (master sheet).
  3. Third axis: Details of examination results (announcement, objections, auditing).

Formation of Examination Committees

  1. The college council, upon the proposal of the dean, forms one or more permanent committees to manage examinations during the academic year.
  2. The college council, upon the proposal of the dean, forms at the beginning of each academic year:
    • A central examination committee responsible for managing examinations in the college.
    • Sub-examination committees responsible for maintaining the basic record (master sheet), which means writing all students' grades and data in the basic record and their results, preparing examination reports, and calculating averages according to the instructions.
    • Audit committees responsible for auditing examination records and verifying their integrity.
  3. Committees for examination instructions, controls, and directives issued by the Ministry and the University and College Councils.
  4. The College Deanship issues administrative orders for the formation of examination committees (central, sub-, and auditing), including the names of their chairpersons, members, and duties, and sends copies of these orders to each of the following:
    • All departments and branches
    • Examination committees
    • Registration
  5. Sub-examination committees are responsible for:
    • Keeping the main record (master sheet), which means writing all students' grades and data in the main record and their results.
    • Preparing reports on examinations and calculating averages according to the instructions.
  6. Audit committees are responsible for auditing examination records and verifying their integrity. Committees also adhere to examination instructions, controls, and directives issued by the Ministry and the University and College Councils.