Article (1)

These instructions apply to universities, the Technical Institutes Authority, colleges, and institutes affiliated with each of them.

Article (2)

1. The College Council or Institute Council, upon recommendation from the Department Council (or branch in colleges without departments), determines the number of coursework examinations, their types, how they are conducted, and the method of calculating their percentages. The coursework grade must not be less than 30% nor more than 50% of the final grade, except for practical/applied subjects, for which the percentage is determined by the University Council or the Technical Institutes Authority.
2. Final examinations in terminal years of medical colleges are comprehensive for some subjects determined by the College Council. For sixth-year subjects in medical colleges, coursework counts for 20% of the final grade.

Article (3)

1. The final semester or annual examinations for both the first and second rounds are confidential in all subjects.
2. Semester or annual examinations include the prescribed curriculum for that period, provided study duration is at least 15 weeks for semester subjects and 30 weeks for annual subjects, excluding final exam days and official holidays.

Article (4)

Teaching staff must prepare a syllabus for the subjects they teach, specifying the distribution of marks between coursework and final examinations, and announce this at the beginning of the academic year. Coursework grades must be announced to students at least five days before the final exams through the department, after approval by the Head of Department (or branch). Students may appeal or request error correction within this period.

Article (5)

The College or Institute Council, upon the Dean’s recommendation, forms one or more permanent committees to manage examinations during the academic year.

Article (6)

The minimum passing grade for each subject is 50%.

Article (7)

In colleges using the semester system, every two semester subjects are considered equivalent to one annual subject, unless the number of hours of a semester subject equals the minimum required for an annual subject.

Article (8)

1. A student failing in half of the subjects or fewer in first-round exams (rounded in the student’s favor if the number of subjects is odd) may sit for the second round in the failed subjects. Otherwise, the student is considered failed in the first round, except for final-year medical students, subject to Article (20).
2. A student considered failed in either round must repeat the year (attendance and exams) in the failed subjects, as well as those graded “Passable (مقبول)”.
3. A failed student is exempt from cancelled subjects and is required to study newly introduced subjects in their grade upon curriculum change, provided this does not lead to advancement to a higher grade or graduation (unless not required for a subject), subject to item (2) above.
4. If a student passes all current-stage subjects but fails some carried over from a lower stage, the student advances to the higher stage but remains burdened with those failed subjects, which must be passed in the subsequent year, even if higher-stage subjects are passed.

Article (9)

A student is considered failed in any subject if absences exceed 10% of scheduled hours without an acceptable excuse, or 15% with an excuse approved by the College or Institute Council.

Article (10)

A student may take second-round exams if they missed the first round due to an acceptable excuse, supported by official documents, in one of the following cases:

1. Sudden illness.
2. Death of a first-degree relative.
3. Traffic accident.
4. Sudden detention.

Article (11)

Subjects of a practical or applied nature without final exams are excluded from second-round exams. These are determined by the College/Institute Council at the start of the year and announced to students.

Article (12)

Second-round exams may not be postponed under any circumstances.

Article (13)

Ten (10) marks are deducted from the final grade of any subject passed in the second round when calculating the average, except for subjects passed with “Passable,” which are fixed at 50%.

Article (14)

The Department Council prepares final results and submits them with recommendations to the College/Institute Council for approval and announcement. For final-year classes, approval rests with the University President or the Head of the Technical Institutes Authority.

Article (15)

1. GPA is calculated based on the grades in each subject, weighted by the number of units.
2. One unit equals one theoretical hour per week for 15 weeks.
3. In colleges: every 2 practical hours = 1 theoretical hour; every 3 practical hours = 1.5 theoretical hours. In institutes: every practical hour = 1 theoretical hour.

Article (16)

1. Graduation rank is determined as follows:
   • 2-year programs: 1st year 40%, 2nd year 60%.
   • 4-year programs: 1st 10%, 2nd 20%, 3rd 30%, 4th 40%.
   • 5-year programs: 1st 5%, 2nd 10%, 3rd 15%, 4th 30%, 5th 40%.
   • 6-year programs: 1st 5%, 2nd 5%, 3rd 5%, 4th 20%, 5th 25%, 6th 40%.
2. Final GPA = sum of yearly GPAs × respective percentages.
3. For students admitted above the first year (e.g., top institute graduates, transfers), GPA is calculated only for the years studied, with rescaled percentages totaling 100%.

Article (17)

1. Results are classified as:
   • Excellent: 90–100
   • Very Good: 80–<90
   • Good: 70–<80
   • Fair: 60–<70
   • Passable: 50–<60
   • Fail: ≤49
2. Fractions of 0.5 or higher in a subject grade are rounded up.
3. GPA fractions are not rounded.

Article (18)

1. The University/Authority Council, upon recommendation, may grant a “non-failing year” if the student missed second-round exams in the second year for reasons beyond their control (with a certified medical report).
2. The Council may allow a student failing the final year twice, if the second failure is in one annual or two semester subjects, to reattempt in a third year, provided military service obligations and study-duration limits are observed.
3. The Minister may also grant a “non-failing year” in justified cases, under the same conditions.

Article (19)

A student’s enrollment is terminated if:

1. They fail two consecutive years in the same stage.
2. They exceed the program’s duration plus half that duration (including failing years but excluding deferment and “non-failing” years).

Article (19 – Repeated)

Rules on re-enrollment of dismissed students into other colleges/institutes under limited conditions and percentages, with ministry oversight, including:

1. Acceptance into different majors with lower admission thresholds, up to 10% over the college/institute’s plan; ministry distributes via a special form; students join from first year; councils may exempt some subjects. Repeat dismissal leads to permanent removal from morning-study records.
2. Pathways to technical institutes (morning/evening) based on the year of dismissal (1st–2nd years to 1st year; 3rd+ years to 2nd year in a corresponding/related specialty). Similar provisions apply to evening-study dismissals.
3. Dismissed sixth-year medical students are granted two rounds only to sit the exam.
4. The options above are mutually exclusive; students cannot combine them.
5. Exclusions: students admitted by special merit (top ten, distinguished institute graduates, top five nationally in vocational schools).
6. Condition: completion, exemption, payment in lieu, or non-study deferment of military service.

Article (20)

If a student cheats or attempts to cheat in any daily, weekly, monthly, semester, or final exam, they fail all subjects for that year. A repeat offense leads to dismissal and removal from records.

Article (21)

1. A student may defer study for one year for acceptable reasons, upon Council approval, with the request submitted at least 30 days before final exams.
2. The University President/Authority Head may grant a second deferment year under the same conditions.
3. In semester-based colleges, deferment in the second semester is allowed only for reasons beyond control and if the student passed the first semester; the deferment then covers the entire year.
4. The Minister (or delegated officials) may grant a third deferment year, subject to Article (19).

Article (22)

Examination Instructions No. (7) of 1989 are repealed.

Article (23)

These instructions shall be published in the Official Gazette and are effective from the date of publication.